Stop keying invoices by hand.
AP Queue is the AI-powered accounts payable feature inside HomeSource CBMS. Upload vendor invoices, utility bills, rent, and miscellaneous expenses as PDF, image, or Excel, and AI matches line items to open purchase orders automatically. No manual entry. Your team reviews the match, confirms, and imports. Fewer errors, faster approvals, and a clean AP ledger when month-end arrives.
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AI does the data work. Your team does the review.
The same control your bookkeeper has today, without the line-by-line typing that eats the week.
Upload, don't retype
Vendor invoices, utility bills, rent, and misc expenses go in as PDF, image, or Excel. No reformatting, no rekeying, no transcription errors to chase down later.
AI extracts and matches
AI pulls vendor details, line items, quantities, and costs, then matches them to open POs with both quantity and cost validation. Anything it can't confidently match is flagged for review.
One click to the GL
Approved invoices convert to an AP Bill, post to the general ledger, and clear from the queue. Your ledger stays current instead of playing catch-up at month-end.
See what changes when AP Queue is in the workflow.
The current way works. It just costs you the first week of every month.
Manual entry on every invoice, every time.
- Invoices arrive by mail, email, and fax, and each one gets keyed in by hand, line by line.
- One wrong vendor or a single digit error cascades into month-end problems.
- Line items matched by hand, with no automated verification.
- Approvals happen on paper, in email, or whenever the owner is around.
- Month-end close delayed by unresolved AP discrepancies.
- Time spent fixing entry mistakes instead of managing cash flow.
The way most retailers still process AP today.
Upload once. AI handles the matching.
- Upload vendor invoices, utility bills, rent, and misc expenses as PDF, image, or Excel directly into AP Queue.
- AI extracts vendor details, line items, quantities, and costs automatically.
- Extracted line items are matched to open PO receipts with quantity and cost validation.
- Flagged exceptions are reviewed and resolved before anything is imported.
- Approved invoices post to the GL and clear from the queue in seconds.
- AP ledger stays current, not playing catch-up at month-end.
How AP Queue changes it, without a new platform to learn.
Everything your AP team processes, without the manual entry.
Four core capabilities cover the full AP workflow, vendor invoices, utility bills, rent, and misc expenses, from upload through posting.
AI Invoice Upload
Drop a PDF, image, or Excel file into AP Queue and AI handles the data work: reading vendor info, pulling line items, extracting quantities and costs. Works for vendor invoices, utility bills, rent, and misc expenses. No rekeying, no reformatting, no transcription errors to chase down later.
PO Line Matching
AI matches extracted invoice line items to open PO receipts with quantity and cost validation. Items that don't match clearly are flagged for your review before anything is imported. You stay in control of what gets approved.
Import & Post to GL
Import verified invoices into PO billing with one click. Approved invoices convert to an AP Bill and post to the GL, relieving the AP Queue and keeping your ledger current for month-end close.
Exception Handling & Credits
Delete incorrect billings and rebill using corrected vendor, amount, and GL coding. Credits and adjustments are handled within the same workflow, with no separate process for patching errors after the fact.
From upload to posted in five steps.
AI automates the most error-prone part of AP, so your team spends time reviewing, not rekeying.
Upload Invoice
Upload vendor invoices, utility bills, rent, or misc expenses as PDF, image, or Excel from any location.
AI Extracts
AI reads the invoice and pulls out line items, quantities, and costs automatically.
Verify Matches
Review AI-matched line items against open POs and resolve any flagged exceptions.
Import
Import matched invoices into PO billing with one click.
Post & Close
Approved invoices post to the GL and clear from the AP Queue.
Month-end becomes a confirmation, not a project.
AP Queue keeps vendor invoices moving through the system instead of sitting in someone's inbox. Because AI does the extraction and matching as invoices come in, your AP ledger reflects what has actually been received and approved, not what someone got around to entering last week. When month-end arrives, the books are already current. Closing is a review, not a rebuild.
Different value depending on where you sit.
Know your AP position without waiting for month-end.
AP Queue keeps vendor invoices moving through the system instead of sitting in someone's inbox. Your AP ledger reflects what has actually been received and approved, not what someone got around to entering last week.
Review instead of rekeying.
AP Queue handles the data extraction. Your job is to verify what the AI matched, resolve exceptions, and approve, not spend hours keying invoices line by line. The same volume of invoices takes a fraction of the time.
One workflow across every location.
Upload from any location, match to the appropriate POs, and post to the correct GL accounts, without a separate process per store. AP Queue handles vendor invoices the same way regardless of how many locations you operate.
AP Queue: your top questions answered.
Straight answers to what comes up most when retailers are getting started with AP Queue.
Keep your AP ledger clean. Every month.
AP Queue is part of HomeSource CBMS, the connected system that already handles your sales, inventory, purchasing, and financial reporting. See how it fits your operation.
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